Prepare the application entry
Display the following content for each product applied.
| Required content | Preparation check |
|---|---|
| Safety data sheet | Attach the SDS matching the applied product. |
| Product name, EPA registration number and active ingredients | Copy the identity from the product evidence. |
| Crop or site, location and treated-area description | Use a description the crew can identify on the field map. |
| Dates and times application started and ended | Use actual application timing. |
| Applicable labeling-specified REI | Keep the interval connected to that application. |
Put the information where workers can use it
Choose a place where workers and handlers pass or congregate and can readily see and read the information.
Meet the timing conditions
Application and hazard information must be displayed no later than 24 hours after the end of application. Do not allow worker entry until the required information is displayed and the applicable entry and sign conditions are met.
Keep it displayed through at least 30 days after the last applicable REI, or until workers and handlers leave the establishment, whichever is earlier. Retain it on the establishment for two years after the REI expires. Keep the application reference with the record.
Put the current safety messages beside the records
Display pesticide safety information alongside the application and hazard record for each treatment. The current safety display includes exposure prevention, hygiene, work clothing, decontamination, entry restrictions, medical attention and emergency contacts. Use the safety messages required after January 1, 2018. A poster based only on the older subsection can miss the current references to equipment, used PPE, application exclusion zones and the state or tribal agency contact.
Tell workers to avoid pesticide contact, wash before eating, using tobacco or the toilet, wear protective work clothing and wash after work. Include separate laundering of work clothes and immediate washing after a spill or spray on the body. Explain entry restrictions and the need for prompt medical attention after suspected pesticide injury or illness. Present the information in a manner workers and handlers understand.
The emergency medical contact must name a nearby operating facility capable of emergency treatment and include its address and telephone number. Identify it clearly as an emergency contact. Add the name, address and telephone number of the state or tribal pesticide regulator. When notified of a change to the required medical-facility information, the employer must update the display within 24 hours.
Safety information at decontamination sites
Pesticide safety information must appear at that display location and at the decontamination locations specified by §170.311(a)(5). The additional location requirement applies when decontamination supplies are at permanent sites or are provided at locations and quantities for 11 or more workers or handlers.
Review every application entry against the source record
A mixture containing several products needs information identifying each pesticide. Read the final treatment record to establish what was actually loaded, rather than copying the initial purchase request.
Keep your spray records in one place. Free to start.
Retain the prescribed product, location, timing and interval details when adding supplementary identifiers to the record.
Handle late or corrected application records
When a contractor returns paperwork late, obtain the actual times and review worker assignment before entry. If a record is corrected, update the display promptly enough to prevent the crew from using the superseded information, and preserve the link to the underlying application.
Respond to workers and medical personnel
A worker or handler employed during the relevant period may request a copy of, or access to, the retained application and hazard information. The request may be oral or written. The employer must provide the requested information within 15 days of receiving that request under §170.311(b)(7).
Treating medical personnel, or someone under their supervision, may also request the retained information to support diagnosis or treatment. Those requests can be oral or written, and the employer must respond promptly.
A designated representative may obtain information for a worker or handler. That request must be written and identify the person represented and the information sought. It should give employment dates, record dates and the kind of work involved, along with a signed designation, representative contact details and delivery directions when information is to be sent. A complete representative request has the fifteen-day response period specified in the rule.
After providing a record without cost, the employer may charge reasonable, nondiscriminatory search and copying expenses for additional copies, excluding overhead.
Medical information for treating personnel
The display's emergency contact connects to the employer duties in §170.309(f). When the stated potential-exposure or symptom conditions are met and emergency treatment is needed, the employer must act promptly after learning of the possible poisoning or injury. The emergency duties apply to the specified symptoms during employment or within 72 hours afterward. Arrange transport to a capable operating medical facility, including from worker housing, and provide treating personnel with pesticide information.
That medical information includes applicable SDS copies and product names, EPA numbers and active ingredients. It also includes the circumstances of pesticide application or use and the circumstances that could have caused exposure.
Include contractor and repair visits in the information routine
Under §170.309(k), a commercial handler employer needs the location and description of restricted areas that its handlers may enter or walk within a quarter mile of, along with entry restrictions. An outside crew arriving to work on another block may still pass a treated field.
Equipment-repair visits require their own information. Before allowing an outside person to clean, repair or adjust equipment used to mix, load, transfer or apply pesticides, the agricultural employer must provide information about contamination, harmful exposure effects, handling procedures, personal hygiene and decontamination. Employees doing that work must have handler training under the specified provision.
Check the display as a worker would
Protect the reading area from clutter, glare and weather. If workers use a gathering area at a different time from office staff, assess access during their actual shift.
Next step
The display draws on the application record.