GLOBALG.A.P. IFA Smart v6 fruit and vegetable records cover plant protection products, biocontrol agents, and postharvest treatments. Point 32.02.01 identifies the treatment information, while related points address weather, preharvest-interval evidence, and audit records. This guide uses the scheme owner's IFA Smart v6.0_Sep22 document linked from its current fruit-and-vegetable page. Keep the certification record connected to the applicable US legal and worker-information records. [1][2][3]
Identify the edition in the farm's record specification
GLOBALG.A.P. describes IFA v6 Smart and IFA v6 GFS as parallel editions and explains that customer requirements usually determine which the producer implements. Record the actual edition and document reference in your internal field dictionary. This page's point references concern the Smart fruit-and-vegetable document. [2][1]
Create an evidence folder with the standard reference, your completed treatment register, location directory, and supporting documents. Keep any customer-specific instructions identifiable alongside the scheme specification. When a customer asks for a different output, preserve whether the request changes the presentation or adds information to the underlying record.
Treatment contents under point 32.02.01
| Information group | What the Smart criteria identify |
|---|---|
| Crop and place | Crop/variety and application location, including farm and field, orchard, greenhouse, or facility |
| Dates | Exact beginning and ending dates |
| Product or organism | Registered trade name and active ingredient, or beneficial organism with scientific name |
| Interval | PHI from the label or the stated official-source route |
| Quantity | Product weight/volume and concentration or rate |
| Equipment and reason | Machinery or application equipment and target/reason |
| People | Applying person and technically responsible decision/authorization person |
The point covers all listed treatment categories, including biocontrol and postharvest work. Keep their identities explicit rather than assuming that every entry represents a conventional chemical spray. [1]
For a fruit or vegetable register, prepare separate fields for the crop and the actual treated location. A facility treatment and a field treatment need location descriptions that allow the reviewer to identify the relevant production or handling place. Preserve the naming key used for that season so older records remain intelligible after a block or facility is renamed.
Product identity and beneficial organisms
The criteria distinguish registered trade name and active ingredient from a beneficial organism identified by scientific name. Preserve the exact identity from the supporting product or organism documentation. Do not substitute an informal mixture nickname or a broad category such as biological control for the identity described in the criteria. [1]
Keep the product amount and unit beside the corresponding identity, with the concentration or rate distinguished in its own heading. For a treatment involving several inputs, preserve which quantity belongs to which one. Ask the preparer to explain the measurement from the application note before accepting a combined total whose components cannot be reconstructed.
The preceding management point also calls for an up-to-date documented list of commercial products used, including active-ingredient compositions, taking relevant legislation changes into account. Connect the register to the product-directory version used for the treatment rather than relying on a current list that has silently replaced the historical identity. [1]
Preserve the applicator and authorization roles
Point 32.02.01 asks for the full name of the applying person and the full name of the technically responsible decision-maker authorizing treatments. Where one person authorizes all applications, the criteria permit recording that person's details once. Preserve a clear connection from applications to that shared authorization identity. [1]
For contractor work, keep the returned application note and identify how its applying-person name maps to the farm's register. If someone in the office transcribes the record, distinguish that editorial task from deciding on or carrying out the treatment. Preserve the source of a corrected name or role so the reviewer can understand the responsibility chain.
Ending dates and US worker-information times
The Smart criteria require ending dates and state that producers need not record end times under that point, with the stated next-calendar-day basis for reentry calculations. Preserve this as the scheme's specific recording convention. [1]
For covered US WPS information, however, 40 CFR 170.311 lists the dates and times when application started and ended. Retain actual time fields where the legal workplace requirement applies. A register supporting both purposes can keep the full timing data while producing the scheme view from the same application reference. [3]
Review an exported record for both purposes before using a shared layout. Confirm that a date-only certificate-facing view does not erase the actual start/end information needed in the worker-information file. Keep the source application note and label REI connected so the timing can be interpreted consistently.
Weather records have a separate criterion
Point 32.02.02 requires recording local weather conditions affecting treatment effectiveness or drift, with examples including wind, sunny or overcast conditions, and humidity. It permits a viable notation system such as tick-box pictograms or text and identifies N/A for covered crops. Keep the notation key with the record if symbols are used. [1]
For a practical review, ask a colleague to interpret a weather entry without an oral explanation. Preserve the meaning of abbreviations and the source of the application observation. Distinguish conditions observed for the treatment from a forecast saved during planning. This documentation exercise does not supply a product's allowable weather limits.
Demonstrate the preharvest interval relationship
Point 32.03.01 calls for evidence of compliance with registered PHIs through records such as applications and crop harvest dates. It specifically addresses systems for continuously harvested crops in the field, orchard, or greenhouse. Connect the treatment's crop/location reference to the relevant harvest record. [1]
Keep the actual PHI source with the product and crop identity. Preserve the treatment dates and the harvest references used in your review rather than placing an unexplained safe-to-harvest label in a separate spreadsheet. If a crop has several harvest events, keep their relationship to the relevant treatment intelligible.
An editorial audit exercise is to select a harvest reference, locate the associated crop and place, and retrieve the preceding treatment information. Have the reviewer identify the product's recorded interval and the dates used for comparison. Record any discrepancy with its supporting evidence instead of substituting a generic interval from another crop.
Audit retention and electronic backups
Point 01.02 calls for secure, accessible, up-to-date records, a minimum two-year period or longer if customers require it, and valid backed-up electronic records. It also describes coverage before the initial certification-body audit as at least three months or from registration, whichever is longer. Keep those certification requirements distinct from longer applicable legal periods. [1]
The point states that a missing individual record element can create a nonconformance against the relevant principle, giving a missing spray-record application date as an example. Review individual entries as well as the register's overall presence. A folder titled spray records does not show whether each treatment contains the needed details. [1]
Prepare an archive index linking the register, product directory, maps, weather key, authorizer identity, and harvest evidence. Test an older export outside the live system, checking units, names, date fields, and attachment references. Keep the relevant standard edition in the archive so its point references remain understandable later.
Review by following a single production reference
Start from a fruit or vegetable crop reference and locate its place, treatment identity, beginning/ending dates, product amount, equipment, reason, applying person, and authorization. Retrieve the weather record and the relevant harvest evidence. For covered worker information, locate the SDS and actual timing required by WPS. [1][3]
Write a focused correction list naming the missing or ambiguous field, the person who can clarify it, and the source document supporting the change. Preserve the corrected version with a visible link to the original note. This proposed review turns the scheme's different evidence requirements into a concrete handover without claiming that a generic template or software export provides certification approval.